Assistant Director of Events

BLOOMINGTON, IN
Full Time
Events
Manager/Supervisor
Only considering internal candidates at this time. 


ASSITANT DIRECTOR OF EVENTS DESCRIPTION 

Solution Tree, a growing K–12 educational publishing and services company, seeks an assistant director of events who will be responsible for the leadership of our team of event managers along with the detailed preparation and organization of assigned conferences. Candidates should have knowledge of room setups, audiovisual, catering & hotel contracts along with experience managing a team. Ideal candidates will have experience delivering in-person and virtual events to customers/stakeholders. 

Summary of essential job functions
  • Lead and manage a team of 3-4 Senior Event Managers fostering a collaborative and high-performing team culture across the event operations team.
  • Provide ongoing coaching, mentorship, and training to develop the skills and capabilities of the event operations team. Including but not limited to traveling to events, in-office and remote training and management.
  • Set clear objectives to ensure team members are meeting and exceeding expectations, respond appropriately when expectations are not met.
  • Oversee the end-to-end planning and execution of multiple conferences throughout the year, ensuring they align with Solution Tree standards and objectives.
  • Utilize your expertise in event logistics, including room setups, audiovisual requirements, catering, and hotel contracts, to deliver exceptional experiences for attendees.
  • Implement strategies to increase event attendee satisfaction levels, monitor feedback, and make data-driven improvements for future events.
  • Develop and implement strategic plans to achieve event-related goals, KPIs, and targets, with a focus on driving attendee, speaker and author engagement and satisfaction.
  • Collaborate with cross-functional teams and leaders to ensure successful events.
  • Manage individual event budgets effectively, tracking expenses, and ensuring adherence to financial guidelines. Responsible for holding team accountable to managing their own event budgets in the same manner.
  • Expense approval for team and part time staff.
  • Utilize negotiation skills to secure favorable contracts with venues, service providers, and vendors, optimizing cost efficiencies without compromising quality.
  • Implement initiatives to enhance employee productivity and efficiency within the events team, streamlining processes and workflows where necessary.
  • Identify and nurture leadership potential within the team, providing opportunities for growth and advancement.
Competencies
  • Collaboration
  • Flexibility
  • Leadership
  • Strong Communication Skills
  • Customer focus
  • Technology
  • Team Management
This position is in Bloomington, IN; it requires you to be in the office one day per week. Will require travel to Bloomington for other business activities.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  This job requires the ability to lift 30 lbs. and potentially be on your feet for multiple hours.  

Travel: 25-30%
Level of Education: BA
Years of Experience: 3-5 years preferred, 1 year management experience

 
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