View Our Website View All Jobs

Assistant Director - Event Programs

This position is open to being remote. 

Position Summary

This Assistant Director of Event Programs role works closely with different members of the events, professional development, and marketing departments to ensure the success of over 100 events annually. This position is focused on both internal and external customer satisfaction by creating and handling presenter contracts, managing agendas, content, supporting event managers and other internal teams, and managing the event materials production.


The ideal candidate for this position is detail-oriented, proactive, and organized. Working in a fast-paced, results-oriented environment, the Assistant Director is comfortable in high-profile situations and keeps the events team agile by responding to event changes and shifting deadlines while proactively communicating with other internal teams to anticipate obstacles. The qualified candidate will spend time interacting on the phone and via email with our presenters, sharing information about our processes, and following up with them to ensure that error-free, on-time services and products are delivered. Communication skills are vital to success in this position. 


Summary of Essential Job Functions

Creating and Handling Contracts

  • Contracts presenters for all Solution Tree events
  • Manages contracting details from start to finish with minimal supervision, including educating new speakers on event and materials processes and drafting presenter slates
  • Uses  internal software program and other resources to track presenter availability and responsibilities at all events
  • Keeps our presenters well-informed of their duties as assigned by their speaker agreements
  • Obtains content and other information from presenters to create agendas for events
  • Keeps colleagues informed of event details and changes pertaining to presenters, their schedules, and their work
  • Manages and collects information from presenters to empower the editorial team in their work
  • Collaborates with the editorial team to assemble program books and agendas for posting online and distributing onsite, guaranteeing accurate information to event attendees
  • Communicates with printing partner, including establishing the production schedule and ensuring timely delivery of onsite materials
  • Leads the training for any new editorial team member


Minimum requirements

The ideal candidate is self-motivated with superior administrative skills, up to and including project management skills. The candidate should have experience managing multiple projects concurrently and be able to set deadlines, assign responsibilities, and monitor and report on the progress of any one project.


Our company desires team members who have a customer service orientation, need little supervision and are committed to team success. Candidates must have excellent written and verbal communication skills, as well as strong organizational and multitasking abilities. Success in this role requires good listening, problem-solving skills, as well as an inclination for curiosity. Expert proficiency in Microsoft Office and Google Suite is essential.  A background in editing and communications is preferred.

Read More

Apply for this position

Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Your Name Today's Date
Human Check*