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Assistant Director - Event Programs

This position is open to being remote. 

Position Summary

This Assistant Director of Event Programs role works closely with different members of the events, professional development, and marketing departments to ensure the success of over 100 events annually. This position is focused on both internal and external customer satisfaction by creating and handling presenter contracts, managing agendas, content, supporting event managers and other internal teams, and managing the event materials production.

 

The ideal candidate for this position is detail-oriented, proactive, and organized. Working in a fast-paced, results-oriented environment, the Assistant Director is comfortable in high-profile situations and keeps the events team agile by responding to event changes and shifting deadlines while proactively communicating with other internal teams to anticipate obstacles. The qualified candidate will spend time interacting on the phone and via email with our presenters, sharing information about our processes, and following up with them to ensure that error-free, on-time services and products are delivered. Communication skills are vital to success in this position. 

 

Summary of Essential Job Functions

Creating and Handling Contracts

  • Contracts presenters for all Solution Tree events
  • Manages contracting details from start to finish with minimal supervision, including educating new speakers on event and materials processes and drafting presenter slates
  • Uses  internal software program and other resources to track presenter availability and responsibilities at all events
  • Keeps our presenters well-informed of their duties as assigned by their speaker agreements
  • Obtains content and other information from presenters to create agendas for events
  • Keeps colleagues informed of event details and changes pertaining to presenters, their schedules, and their work
  • Manages and collects information from presenters to empower the editorial team in their work
  • Collaborates with the editorial team to assemble program books and agendas for posting online and distributing onsite, guaranteeing accurate information to event attendees
  • Communicates with printing partner, including establishing the production schedule and ensuring timely delivery of onsite materials
  • Leads the training for any new editorial team member

 

Minimum requirements

The ideal candidate is self-motivated with superior administrative skills, up to and including project management skills. The candidate should have experience managing multiple projects concurrently and be able to set deadlines, assign responsibilities, and monitor and report on the progress of any one project.

 

Our company desires team members who have a customer service orientation, need little supervision and are committed to team success. Candidates must have excellent written and verbal communication skills, as well as strong organizational and multitasking abilities. Success in this role requires good listening, problem-solving skills, as well as an inclination for curiosity. Expert proficiency in Microsoft Office and Google Suite is essential.  A background in editing and communications is preferred.

 
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