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Sr. Executive Assistant

Position Summary

 

The primary role of the Senior Executive Assistant is to provide superior support to the CEO. The Executive Assistant is often the first person visitors speak to, so it's a position that requires poise and people skills. In addition to the clerical, reporting and administrative duties required of an assistant, the Executive Assistant’s job description also includes a working knowledge of the CEO's duties, so as to be able to effectively schedule his appointments. Attending meetings on the CEO’s behalf and managing clerical staff are less common, but sometimes occurring elements of the role.   The Executive Assistant possesses a working knowledge of all aspects of the organization.

 

Summary of Essential Job Functions

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Schedule appointments, meetings, and conference calls
  • Prepare communications and correspondences
  • Communicate with authors and key customers
  • Maintaining a system of filing and retrieval of critical documents
  • Conduct research
  • Prepare reports
  • Handle information requests
  • Receive visitors
  • Coordinate and attend various meetings as the meeting secretary
  • Project Management
  • Recordkeeping
  • Supports company mission and strategic goals for the organization as directed by the CEO.
  • Identifies, reviews and preps business and industry data for senior leadership's review.
  • Monitors business climate, trends in technology and development, and government activity in areas of the company's current and anticipated product lines.
  • Supports and assist new projects and business initiatives, pilot programs, and regional rollouts.
  • Performs other related duties as assigned.

Competencies

Technical Capacity.

Time Management.

Thoroughness.

Collaboration.

Organizational Skills.

Communication Proficiency.

 

Work Environment

 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

 

Required Skills/Abilities:

•         Excellent verbal and written communication skills.

•         Thorough understanding of business administration, management, and business forecasting strategies and techniques.

•         Excellent interpersonal and negotiation skills.

•         Excellent organizational skills and attention to detail.

•         Strong analytical and problem-solving skills.

•         Proficient with Microsoft Office Suite or related software.

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Moderate noise (examples: business office with computers and printers, light traffic). 

 

Position Type/Expected Hours of Work

 

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.  Occasional evening and weekend work may be required as job duties demand.

 

 

Required Education and Experience

 

  • Bachelor’s degree in Business, Marketing, or industry-related field required; MBA highly preferred. Proficiency in Microsoft Office Suite applications, particularly in Word and Excel, and preferably with PowerPoint

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

 

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